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Reason for Standards

These standards describe the protections that must be in place for different categories of ²Ø¾«¸ó data.

Standards

²Ø¾«¸ó data shall be afforded the following by University data custodians. ²Ø¾«¸ó Information Technology Services (ITS) shall help data custodians provide these protections. 

Public data

• Public data does not require any specific protections due to the nature of this data. Commonsense protections of such data are recommended, however.

Protected data

• Protected data shall be afforded the following protections:
  • Backed up on a regular basis to a secure location with secure data restore procedures tested regularly
  • Strong encryption during storage and transit
  • Access control conforming to the principle of least privilege and based on user role
  • Only reside on approved platforms and in approved locations (consult ITS for these)
  • Systems housing this data shall maintain  current security path levels
  • Systems housing this data shall maintain effective endpoint protection controls 
  • All access shall be via authorized and authenticated access 
  • All access shall be centrally logged and monitored 

Regulated data

• Regulated data must adhere to all cumulative protection required by all applications laws, rules, and regulations. Regulated data must also adhere to all applicable ²Ø¾«¸ó protection standards as well. 
• ²Ø¾«¸ó data in the custodianship of third parties shall conform to these same protections. If particular protections are not available or feasible while in the custodianship of third parties, then alternate similar protections shall be identified with the help of ITS and these protections shell be afforded to the data. 

Scope

This policy applies to all ²Ø¾«¸ó data and all ²Ø¾«¸ó faculty, staff, and students.

Related Documents

²Ø¾«¸ó Data Categorization Policy

²Ø¾«¸ó Data Inventory Policy 

²Ø¾«¸ó Data Privacy Policy

²Ø¾«¸ó Data Protection Policy

²Ø¾«¸ó Data Retention and Disposal Policy